Control of invoices and credit notes (Approx. 950/year; value of (5.6M) for Germany, Austria, Switzerland, and UK:- Management of company car lease rates, maintenance (Mercedes Benz), fuel,services, and driver changes.- Administration of new arrivals, departures, final statements (rates, km, tax), andcontract adjustments.- Handling of Modulat Leasing, Company Bike Solutions, and JobRad for Germany.- Review and correction of Excel booking files.- Archiving via SharePoint: invoices, vehicle tax assessments, and documentation forcontract end billing.- Management of offers, leasing confirmations, contracts, and cost center changesduring the term.- Processing purchase request vouchers for special cases (e.g., individual motorinsurance).Review of diverse invoices and credit notes:- Processing Webcycles and postal invoices from workshops (repairs, maintenance,replacement cars).- Forwarding documentation to cost approvers and coordinating with Accountingregarding accruals or missing invoices.Profit Sharing & Bonuses (Germany and Austria):- Verifying Arval Excel files for accuracy; random auditing of contracts and creditamounts based on bidder lists.- Checking annual bonuses (Driver, Arval, Volvo) in coordination with supervisors.Compliance with SOX Rules:- Maintaining Excel records to reconcile transactions and invoicing for registrations,deregistrations, and contract adjustments.- Managing motor vehicle tax reporting in Germany and end-of-contract billing.- Tracking leased employee bicycles: monitoring access, departures, and incidents.- Monthly verification of lease installments against previous periods and individualcontract comparisons.- Regular random audits of invoice items (refueling, charging, car washes) and reportingabnormalities.- Service Receipt management in all WCs and submission for cost approval.- Providing random samples for quarterly accounting period checks, disposals, and costcenter changes.Checking company car orders (D/AT/CH/UK)Verification of specific components (if applicable):- Unlimited tires and delivery costs.- Insurance and radio fees.- Motor vehicle tax.- Administration, fuel card, and management fees.Miscellaneous Finance & Residual Liabilities:- Requesting residual liabilities from German leasing companies 4x per year.- Reporting residual liability documents from Austria and Switzerland to the CountryController.- Processing and forwarding documentation for the German Country Controller.Cost Center Changes:- Validating cost center changes before car activation in Workday or via monthlyreconciliation.- Notifying vendors and stakeholders of changes; processing reposting via SARM-REQUEST.Additional Financial Reporting:- Reporting subsequent invoices exceeding $5,000 to Finance (including monthly "Noaccruals" notifications).- Year-end reporting of subsequent invoices (refueling, damages, etc.) to ensure correctaccounting for the period.- Addressing internal inquiries from cost center managers and controllers regarding fleet-related costs.
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Control of invoices and credit notes (Approx. 950/year; value of (5.6M) for Germany, Austria, Switzerland, and UK:- Management of company car lease rates, maintenance (Mercedes Benz), fuel,services, and driver changes.- Administration of new arrivals, departures, final statements (rates, km, tax), andcontract adjustments.- Handling of Modulat Leasing, Company Bike Solutions, and JobRad for Germany.- Review and correction of Excel booking files.- Archiving via SharePoint: invoices, vehicle tax assessments, and documentation forcontract end billing.- Management of offers, leasing confirmations, contracts, and cost center changesduring the term.- Processing purchase request vouchers for special cases (e.g., individual motorinsurance).Review of diverse invoices and credit notes:- Processing Webcycles and postal invoices from workshops (repairs, maintenance,replacement cars).- Forwarding documentation to cost approvers and coordinating with Accountingregarding accruals or missing invoices.Profit Sharing & Bonuses (Germany and Austria):- Verifying Arval Excel files for accuracy; random auditing of contracts and creditamounts based on bidder lists.- Checking annual bonuses (Driver, Arval, Volvo) in coordination with supervisors.Compliance with SOX Rules:- Maintaining Excel records to reconcile transactions and invoicing for registrations,deregistrations, and contract adjustments.- Managing motor vehicle tax reporting in Germany and end-of-contract billing.- Tracking leased employee bicycles: monitoring access, departures, and incidents.- Monthly verification of lease installments against previous periods and individualcontract comparisons.- Regular random audits of invoice items (refueling, charging, car washes) and reportingabnormalities.- Service Receipt management in all WCs and submission for cost approval.- Providing random samples for quarterly accounting period checks, disposals, and costcenter changes.Checking company car orders (D/AT/CH/UK)Verification of specific components (if applicable):- Unlimited tires and delivery costs.- Insurance and radio fees.- Motor vehicle tax.- Administration, fuel card, and management fees.Miscellaneous Finance & Residual Liabilities:- Requesting residual liabilities from German leasing companies 4x per year.- Reporting residual liability documents from Austria and Switzerland to the CountryController.- Processing and forwarding documentation for the German Country Controller.Cost Center Changes:- Validating cost center changes before car activation in Workday or via monthlyreconciliation.- Notifying vendors and stakeholders of changes; processing reposting via SARM-REQUEST.Additional Financial Reporting:- Reporting subsequent invoices exceeding $5,000 to Finance (including monthly "Noaccruals" notifications).- Year-end reporting of subsequent invoices (refueling, damages, etc.) to ensure correctaccounting for the period.- Addressing internal inquiries from cost center managers and controllers regarding fleet-related costs.
