pa & external relations officer [pahang].

About the Role

This is a critical and high-profile position reporting directly to the Managing Director. The role is a true hybrid, split equally between Corporate P.R. (Public Relations) and Executive/Personal Assistant (P.A.) functions. The successful candidate will be instrumental in managing the MD's daily operations and serving as the primary liaison for critical external bodies, including government agencies. It requires daily office attendance in Kuantan, a proactive, action-oriented mindset, and occasional travel both locally (e.g., KL overnight stays) and internationally (e.g., annual trip to China).

Key Responsibilities

🤝 Corporate P.R. and High-Level Stakeholder Management (Approx. 50%)

• Government & Royal Liaison: Liaise and coordinate high-level communication with key stakeholders, including Royal Family members, State Government, Federal Government, and Government-Linked Companies (GLCs).

• Corporate Image: Maintain and enhance the corporate image, including overseeing the Company Profile and Website.
• Representation: Represent the Managing Director or Company in important meetings, events, or official functions, ensuring seamless coordination and diligent follow-up.
• International Relations: Liaise and coordinate communication with Overseas Clients.
• Protocol Management: Arrange, organize, and prepare gifts and presentation materials for the Director, Royal Family members, VVIPs, VIPs, and Clients for various occasions.

• Awards: Handle matters related to honors and awards (Pengurniaan Pingat) as required.

🗓️ Executive Assistant and Workflow Management (Approx. 50%)

• Calendar & Appointment Management: Keep track of and monitor the Managing Director's daily appointments and upcoming programs.
• Document Control: Assist the MD in managing and reviewing all types of files, project deadlines, and complex workflows (including essential digital communication groups).
• Meeting Coordination: Arrange and coordinate both Management and Departmental meetings.
• Minutes & Reports: Prepare detailed Meeting Agendas and accurate Meeting Minutes. Collect and review all departmental reports to ensure accuracy and completeness before submission to the MD.
• Ad Hoc Support: Assist in ad hoc committee duties and other necessary administrative tasks.

Requirements

• Experience: Approximately 5-6 years of working experience, ideally in a fast-paced environment. Experience can be a combination of P.R., P.A., or high-level administrative roles.
• Mindset: Must be highly Independent, talkative, and action-oriented ("on the go"). A proactive approach to problem-solving is essential.
• Skills: Strong administrative skills, including high proficiency in Excel and the ability to produce accurate meeting minutes and reports. Must possess a working knowledge of organizational SOPs and effective internal/external contact management.
• Language: Must be fluent in Bahasa Malaysia. Conversational Mandarin is an must.
• Target: The client base is predominantly government-linked, requiring a professional and culturally sensitive approach.
• Age: Preferred age range is 30 to 45 years old.

💼 Compensation & Logistics

• Work Arrangement: Full-time, everyday in-office attendance is required.
• Benefits: Panel Clinic coverage, provided mobile phone, company driver for client visits, complimentary daily Breakfast and Lunch, and Accommodation will be provided.
• Travel: Occasional requirement to travel outstation (e.g., overnight stays in KL) and one overseas trip per year (e.g., to China).