permanent executive assistant.

About the Opportunity

Are you a highly organised Executive Assistant with a sharp commercial mind? Our client is currently seeking a full time Executive Assistant to join their corporate team in Mulgrave.

You will play a pivotal part in our business by blending high level executive support with commercial, financial, and operational coordination. Reporting directly to the Financial Controller, you will act as a trusted partner to the executive leadership team, drive corporate governance, and help keep the business operations running flawlessly.

• Location: Mulgrave
• Salary: $100,000 - $110,000 + Super
• Work Type: Full-Time, Corporate Division
• Reports To: Financial Controller (with functional support to the CEO & Executive Team)

Key Responsibilities

In this diverse role, your responsibilities will span across several critical business functions:

• Executive Support: Provide proactive, confidential assistance to the Executive Team, manage travel logistics, draft professional communications, and act as a key liaison for internal and external stakeholders.
• Commercial & Financial Admin: Support contract administration (tracking milestones, maintaining registers), coordinate tender submissions, assist with pricing proposals, and support audit data collation.
• Payroll & Timesheet Support: Assist with payroll processing inputs, support timesheet administration for accuracy and compliance, and liaise with HR/Payroll to resolve queries.
• Operational Governance: Maintain corporate document control systems (SharePoint) in line with NATA and ISO standards; manage confidential records and tracking deliverables.
• Corporate Services & Front-of-House: Maintain professional front of house standards, manage reception, greet visitors, and handle mail/deliveries.
• Marketing & Communications: Assist with website updates, LinkedIn content, and the preparation of presentations and marketing materials.

What You Bring to the Team

Skills & Experience:

• Demonstrated experience as an Executive Assistant, Office Manager, or a similar corporate support role.
• Proven experience supporting senior management or executives.
• Exposure to financial, commercial, or contract administration processes (highly desirable).
• Experience preparing high quality reports, presentations, and board materials.
• The ability to multi-task and manage competing priorities in a fast paced environment.

Qualifications & Competencies:

• Strong written and verbal communication skills with a high level of discretion.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience with document management systems like SharePoint.
• Strong commercial awareness and understanding of business operations.
• A suitable Business Degree is highly desirable.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.