- Facility Round on all the floors to check for the general cleaning and maintenance.
- Cross Verify & Approver of TPV staff monthly attendance.
- All soft services related Invoices Payment release follow up with vendor.
- Housekeeping related consumable consumptions tracking & consumables order according to the consumption.
- Regular visit to all critical rooms such as AHU, Server Room, Hub Room to see cleanliness & Technical upkeep.
- Handling vending machine operations (Ordering material, Tracking of Daily Consumption.
- Be accessible for escalation of all FM related issues and revert to all mail communications.
- Co-Operating with HR team to conduct weekly Induction session at site.
- Manage all soft services aspects pertaining to the functioning of the building-Undertake all day to day to HK & M&E
- To check & maintain the HVAC, Water supply, and Lighting, daily at the facility.
- Event Management & All client visit coordination for All Entity of Deloitte.
- Petty cash management for regular operational expenses.
- Co-Ordination with developers’ operations team.
- Co-Ordination for Quarterly PPM & Reports maintain for All technical vendors.
- Liaison with various service providers related to the facility.
- Ensure scrap removal in a timely manner to avoid critical issues as per Deloitte policies.
- All types of Audit documentation preparation for the different audits.
- File archival and file storage for all business functions in compactor room
- File archival including sending & retrieval file to writers for all entities. Also includes maintain updated excel sheets for all business functions.
- Co-Ordinating with Medical staff for medical room operations.
- Monthly Fire Extinguisher checking & Checklist maintaining with MST Team.
- Co-Ordination with cafeteria vendor for daily operations & Events.
- Tracking runner boy activity & conveyance sheet cross checking for conveyance process.
- Prepare and schedule invoice payments in accordance with agreed payment terms. Monitor overdue invoices and follow up with vendors or internal teams to ensure timely resolution.
- Maintain organized records of all invoices, payments, and related correspondence for audit and reporting purposes.
- Monitor inventory levels of stationery and office supplies, and reorder stock as needed to prevent shortages.
- Assist in the disposal or archiving and retrieving of old or confidential documents in accordance with company policies.
- Schedule and coordinate meetings, appointments, and events
- In the absence of the Front Officer, handle employee temporary card activation and deactivation, prepare business cards, address NFC card queries, and perform front office-related tasks. Ensure smooth operations in their absence.
- Handling Veris Visitor and Vendor processes.
- Assist Admin Manager for all admin related work.
