admin executive.

• Managing housekeeping operations and ensuring upkeep standards.

• Handling supplies inventory, mailroom operations, and equipment maintenance.

• Coordinating transport arrangements, driver compliance, route efficiency, and vehicle documentation.

• Overseeing cafeteria and pantry operations including hygiene audits, vendor coordination, and equipment functionality.

• Planning and managing in-house events (seminars, conferences, etc.).

• Managing repair and maintenance activities including printers, stationery, and fault escalation.

• Preparing various Admin reports such as daily/weekly/monthly updates, vehicle tracking, inspection, and consumption reports.

FACILITIES:

• Ensure housekeeping operations through coordination with the vendor-supervisor in allocation of responsibility/work areas, availability of the requisite housekeeping-staff and adherence to upkeep schedules as well as the staff’s adherence to personal hygiene and behavioral standards.

• Ensure utilization of housekeeping material, toiletries, and other consumables. 

• Horticulture/Pest Control Service

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Mail room: Dispatch/Receipt. of mail/Courier. Open, sort and distribute incoming correspondences.

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

TRANSPORT:

• Arranging pick up & drops for employees.

• Manage and control transport movement by checking transport roster, briefing drivers, random checking of vehicles & drivers, ensure all the vehicle related documents are in place.

• Ensure the cab/buses are utilized in the best feasible way and reduce cab/buses if superfluous.

• Perform ongoing evaluation of route efficiencies, develop strategies for improvement and report suggested changes

• Trouble shooting transportation issues

• Educate and ensure cab/bus driver awareness of traffic & safety rules. Report areas of concern and non-compliance. 

• To track the cab movements and report deviations.

CAFETERIA & PANTRY MANAGEMNENT: 

• Managing the provision of quality (hygiene, variety and taste standards) cafeteria services to staff members in a timely manner and as per the menu-options decided for the week [in consultation with the canteen-committees where applicable].

• Conducting pre-defined audits (base-kitchen audits, pre-meal audits, food-testing audits) at a random as well as a pre-determined frequency. 

• Managing cafeteria services from a seating-aspect, also ensuring provision and operationality of other equipment such as microwaves, vending machines, Bain-maries in the right numbers.

• Ensuring provision of quality cutlery, crockery and other add-ons in the right number to ensure minimal wait-time for the staff while maintaining high hygiene standards 

• Pantry Operation – Conducting regular checks and track the upkeep and maintenance of the coffee/ FMCG consumables vending machines from the aspect of machine operationality; stock renewal in a timely manner and ensure hygiene in the pantry areas and by monitoring the performance of the housekeeping/pantry staff. EVENT MANAGEMENT 

• Planning, managing and organizing in-house events after due approvals (Conferences/ Seminars/ Training Programs/ Family Day/ Annual Day etc.) 

• Coordinating with the core-organizing team to understand expectations, participation-figures, event-design and schedule in order to develop and execute the checklist of arrangements to be made.

REPAIR & MAINTENANCE:

• Managing the printing and stationery services to ensure disruption-free functioning.

• Keep track and control the repair & maintenance cost.

• Fault Management and Escalation - monitors the faulty events and reports or escalates the faults to the immediate manager.

• Responsible for Upkeep, repair, maintenance of all Telephones & EPABX.

• Monitoring the printers for functionality.

EVENT MANAGEMENT 

• Planning, managing and organizing in-house events after due approvals (Conferences/ Seminars/ Training Programs/ Family Day/ Annual Day etc.) 

• Coordinating with the core-organizing team to understand expectations, participation-figures, event-design and schedule in order to develop and execute the checklist of arrangements to be made.

REPORTS

• Maintain daily / weekly / monthly reports of the Admin related activities.

• Online GPS tracking report.

• Vehicle Inspection reports

• Vehicle Sanitization reports

• Vehicle utilization reports.

• Office supplies consumption reports

• EPABX and printer functionality report

• Mail room Reports

experience