Job identification
Job Title / Designation : Assistant Manager
Requesting Department : Human Resources & Administration
Grade : JM3
Work Location : Chennai
Employee / Contract / Retainer / Others : Employee
Experience details: Total experience (in years): 6 to 8 years ; Relevant Experience (in years): 5 years & above
Role & Responsibilities (What the candidate is supposed to do on the job) :
Sl No:
KRAs / Roles & Responsibilities
1.
Learning & Development
- Development & Upkeeping of Skill Matrix for Company Employees.
- Upkeeping of the Training Cards of Employees and maintain Employee Records in Excel Sheet.
- Gathering TNI from the HOD’s & collating in the Training Calendar.
- Conducting Trainings based on Training Calendar without any deviation.
- Budgeting the Training Cost & keeping Stock of the same.
- Keeping the Training related Documents such as Training Calendar, TNI, Skill Matrix, Training History Card, Training Attendance Sheet, Post Training Feedback Form & Evaluation Forms up to date & compliance with the ISO 9001, ISO 14001, EOHS 18001 & IATF 16949.
2.
MIS
- Updation of the Contract Labour Attendance, Cost Sheet & Analysis.
- Updation of the Canteen related information in Canteen Sheet & Analysis.
- Updation of the HR MIS PPT for Training, Recruitment, Cost Saving, Manpower Data & Events (CSR, Employee Engagement etc).
- Updation of Location Employee list & Attrition Analysis.
- Monthly data up dation on Safety, First Aids & collection of all related reports from respective departments.
3.
Statutory Compliances
- Contract Labour Compliance for Labour as well as Security Contractors.
- Filing of Periodic Returns in relation to the CLRA Act & Adherence to the Compliance Calendar.
- Factory Act Compliances.
- Provident Fund Compliances.
- Profession Tax Compliances.
- ESIC Compliances.
- EOHS related all the activities planning & implementation
- Pollution Control Board submission of Form V, Hazardous waste disposal reports, & replying to any queries from PCC Daman.
4.
Employee Life Cycle Management
- Issuing of Identity Card, Visiting Card, Uniform & Safety PPE to New Joinees.
- Employee Onboarding & maintaining of Employee Files up to Date.
- Addition / Deletion / Modification of Employee Details in Mediclaim.
- Preparation of Appointment Letters for the New Joinees.
- Employee Mid Life Cycle – Training as well as Probation Completion & follow up with the HOD’s for completion in time.
- Exit Formalities of Resigned Employees.
5.
Administration
- Canteen Management (Canteen Committee included).
- Emergency Vehicle Management.
- Mobile Service Provider for Pune & Daman.
- Uniforms & Safety Shoes.
- Annual Get Together.
- Visitor Management.
- Employee Communication vide Notices, Circulars, Emails etc.
- Event Management
- Housekeeping & Upkeeping the Plant Premises & Daily Plant round.
- Scrap Yard Management including Hazardous waste management
- Half yearly medical check up for Critical Operations.
- Annual Medical Health Check Up for all employees.
- Audit of all First aid boxes & keeping the medicines as per requirement.
- All wash rooms & related area auditing & keeping in healthy condition.
- Provision to Finance with respect to Expenses on Monthly Basis
- Timely completion of Purchase Order formalities & GRN of the Monthly Bills of Labour Contractors & Security Service Provider to ensure they are paid prior to Due Date. Reconciliation of the Manpower provided by Contractor vis a vis relevant endorsement from Department Representative.
- Getting Updates from Office Boys (Prakash / Hitesh) on the Stock of Medicines Supply, Maintaining the Minimum Quantities of Medicines in Stock & reordering in case whenever Stock falls below Minimum reorder level. Following the Purchase process with respect to Medicine Procurement.
- Sending Emails to all HOD’s every Month for Stationery Requirement. Collating the Department wise requirements received in One Sheet. Following the Procurement process for Stationery & distributing the same through Office Boys. Whole process needs to be completed in timely manner within 10th of every month.
.
6.
Employee Engagement & TEI
- Rewards & Recognition
- Monthly Recognition
- Yearly Recognition
- Preparation & Adherence to Yearly Event Calendar (Festivals, National Holidays, Women’s Day etc)
- Preparation & Adherence to Yearly Sports Activities Calendar.
7.
Budget
- Recording all the Payments going through Self in an Excel Sheet with Proper Bifurcation periodically which will help in Calculating the Spend Trend while Budgeting for next Annual Operation Plan.
- Based on the Budget submitted in AOP, keeping a watch on the expenditure & monitor the Trend in case if overshooting the Budget.
8.
Payroll
- Provision of Inputs related to Attendance, Gain Sharing, Overtime & Recovery of Employees for all Locations to Topsource.
- Adherence to the Payroll Schedule as per Calendar freezed every month.
