Job Title: Executive Assistant to Senior Leadership
Location: Andheri West, Mumbai
Experience: 4–7 years (preferably supporting CXO-level executives)
Role Overview
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support senior
leadership. The ideal candidate will have strong experience in managing complex travel (including
international travel), calendar coordination, and executive communication, along with proficiency in
modern AI tools and emerging agentic AI workflows.
Key Responsibilities Travel & Logistics Management
- Plan and manage end-to-end domestic and international travel
- Handle visa applications, documentation, and compliance requirements across geographies
- Coordinate flights, hotels, ground transport, and itineraries
- Optimize travel costs while ensuring comfort and efficiency
- Manage and track airline/hotel loyalty programs, reward points, and upgrades
Calendar & Meeting Management
- Manage complex calendars, including scheduling across time zones
- Coordinate internal and external meetings, board meetings, and investor calls
- Prepare meeting agendas, presentations, and briefing notes
- Ensure follow-ups, action tracking, and closure of key items
...Communication & Stakeholder Coordination
- Draft and manage professional communication (emails, notes, presentations
- Act as a liaison between the executive and internal/external stakeholders
- Maintain confidentiality and handle sensitive information with discretion
AI Tools & Productivity Enhancement
- Use AI tools (e.g., ChatGPT, Notion AI, automation platforms) to enhance productivity
- Leverage agentic AI workflows for task automation, scheduling, research, and reporting
- Continuously identify opportunities to streamline executive workflows using technology
Administrative & Operational Support
- Manage expense reports, reimbursements, and vendor coordination
- Maintain records, documents, and MIS reports
- Support special projects and strategic initiatives as required
Key Requirements
- 4–7 years of experience as an Executive Assistant to senior leadership
- Strong experience in international travel planning, visas, and itinerary management
- Excellent calendar management and coordination skills
- Strong written and verbal communication skills
- High level of discretion, reliability, and ownership
- Proficiency in MS Office / Google Workspace
Preferred Skills
- Hands-on experience with AI tools and automation platforms
- Familiarity with agentic AI workflows and productivity systems
- Experience in startup, investment, or fast-paced environments
- Strong problem-solving and multitasking abilities
Personal Attributes
- Highly organized and detail-oriented
- Proactive and anticipatory in approach
- Tech-savvy and adaptable to new tools
- Strong interpersonal and coordination skills
experience
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