Key Responsibilities
Calendar & Schedule Management
- Maintain and optimize dynamic, high-volume executive calendars across multiple time zones.
- Prioritize meeting requests, resolve scheduling conflicts proactively, and ensure executive preparation time for critical engagements.
Travel & Expense Management
- Coordinate end-to-end domestic and international travel arrangements (flights, accommodations, ground transportation, visas, and detailed itineraries).
- Reconcile expense reports, compile receipts, and ensure timely submission adhering to corporate policy.
Communication & Liaison
- Serve as the primary point of contact for external executives, board members, key clients, and internal department leads.
- Draft, edit, and proofread executive correspondence, memos, announcements, and briefing documents.
- Filter and triage incoming emails, calls, and requests, escalating urgent matters as appropriate.
Board & Meeting Support
- Organize board meetings, leadership retreats, and company-wide town halls.
- Prepare meeting agendas, assemble slide decks, record minutes, and track actionable follow-up items to completion.
