Calendar Management: Proactively managing complex schedules, resolving booking conflicts, and ensuring the executive has "buffer time" between meetings.
Travel Coordination: Planning end-to-end travel itineraries, including flights, hotels, visas, and ground transportation.
Communication Bridge: Acting as the primary point of contact between the executive and internal/external stakeholders. This often involves drafting emails or memos on the executive's behalf.
Meeting Logistics: Preparing agendas, taking minutes, and following up on "action items" to ensure projects stay on track.
Guest Hospitality: Welcoming clients, candidates, and vendors with a professional demeanor.
Call Routing: Screening and directing incoming calls to the appropriate departments while filtering out solicitations.
Mail & Logistics: Managing incoming/outgoing couriers, distributing mail, and overseeing the reception area's aesthetic.
Security Liaison: Monitoring visitor logs and issuing badges to ensure office security protocols are followed.
Office Supplies: Tracking inventory and ordering stationery, pantry supplies, or business cards.
Vendor Management: Coordinating with building maintenance, cleaners, or catering services for office events.
Expense Reporting: Processing receipts and managing petty cash or departmental budgets.
Digital Filing: Maintaining organized digital and physical filing systems for easy retrieval of contracts or records.
