Woodside Global Solutions
Management Assistant
About Woodside Energy
We are a global energy company, providing reliable and affordable energy to help people lead better lives. Join our team at Woodside Global Solutions in Bengaluru where talent, digital expertise, and operational excellence converge to solve complex energy challenges, accelerate change, and reimagine business capabilities to support Woodside's global operations and our role in the energy transition.
Founded in 1954, Woodside established the liquefied natural gas (LNG) industry in Australia 40 years ago and supplies customers around the globe. 70 years on, Woodside continues to be driven by a spirit of innovation and determination.
At Woodside, we know great results come from our people feeling valued, getting the support they need to reach their full potential and working in a psychologically and physically safe work environment. We believe in nurturing talent and providing opportunities for continuous learning and career advancement.
Refer to our corporate website for more information about our different locations and projects: What We Do
About Woodside Global Solutions
Woodside Global Solutions in Bengaluru is being built as a hub of excellence, to drive innovation, digital transformation, and global collaboration.
Working as one Global team, the Woodside Digital team is a trusted partner driving transformation within the organisation. We are bold in our ambitions and resolute in our actions. Through cutting-edge AI, robust cyber security, and advanced data solutions we drive innovation and influence every part of our business.
We are looking for talented professionals who are passionate about technology and eager to make a global impact, helping to shape the future of Woodside together.
About the role
The Management Assistant for Woodside Bengaluru will provide administrative support to senior leaders and their teams within Woodside Global Solutions, helping teams work together to meet business requirements. The role is dynamic, requiring adaptability, strong organizational skills and the ability to bridge administrative and strategic functions.
Duties & Responsibilities:
Administrative & Executive Support
Manage calendars, schedule meetings, and coordinate meeting room bookings
Arrange travel, accommodations bookings and expense claims for management
Greet and assist visitors, ensuring a professional and welcoming office environment
Organize company events, team-building activities, and employee celebrations
Preparing reports, presentations, minutes and other documents as required
Supporting transitioned teams with administrative requirements and activities
Focal point for WEL processes, i.e FMS, IT equipment, office moves/maintenance, ergonomic assessments
Update team SharePoint pages and content
Communication, Coordination & Logistics
Handle incoming calls, sort mail, and manage courier services.
Arrange internal and external lunch meetings.
Ordering of catering, external meeting rooms, team promotional items and branded clothing.
Support booking of training courses (internal and external)
Arrange transportation and logistics for company events and executive travel.
Coordinate with transportation providers to ensure efficient travel arrangements.
Procurement & Purchase Order Management
Manage purchase orders, vendor onboarding, and service agreements
Create PR/POs and handle SAP approval processes
Ensure timely processing of service entry sheets and payments
Office Operations & Facilities Management:
Oversee office facilities, ensuring a clean, safe, and well-maintained workspace
Manage office supplies, equipment, and procurement, coordinating with vendors for maintenance and services
Serve as the point of contact for building management and external service providers
Assist with employee onboarding, including workspace setup and orientation for both local/international travellers
Maintain office security systems, including access cards and employee lockers.
Skills & Experience:
Medium – High level SAP knowledge, including Concur and Ariba.
Intermediate levels of Microsoft Office 365 Packages, including Sharepoint, Outlook and Teams
Positively influences relationships both internally and externally
Ability to perform role unsupervised
Ability to adapt to a changing environment
Ability to influence others and lead by example
Proven decision making capability
Highly organized, with a strong attention to detail
Ability to work independently and as part of a multi-cultural team
Ability to develop good working internal and external relationships
Ability to work under time pressure
Strong communication skills (both written and verbal)
Ability to adapt to change
Recognition to maintain confidentiality
If you think you can do this job but don’t meet all the criteria, that’s OK! Please apply. At Woodside, we value people with diverse experiences and backgrounds, as they provide unique perspectives that help us innovate.
Recognition & Reward:
What you can expect from us:
Commitment to your ongoing development, including on the job opportunities and formal programs
Inclusive parental leave entitlements for both parents
Values led culture
Flexible work options
Generous annual leave, sick leave and casual leave
Cultural and religious leave with flexible public holiday opportunities
A competitive remuneration package featuring performance based incentives with uncapped Employer Provident Fund
Woodside is committed to fostering an inclusive and diverse workforce culture, which is supported by our Values. Inclusion centres on all employees creating a climate of trust and belonging, where people feel comfortable to bring their whole self to work. We also offer supportive pathways for all employees to grow and develop leadership skills.
If you are ready to take your career to the next level and be part of a global organisation that values innovation and excellence, apply now through our careers portal or connect with our recruitment team.
