Key Responsibilities
Payroll Coordination & Employee Support
- Act as the internal face of payroll, handling employee queries related to salary, tax deductions, reimbursements, flexi benefits and statutory benefits (PF, PT etc.).
- Work closely with HR team on monthly payroll activities, taking ownership of accurate and timely data collection, review, uploads and payroll processing.
- Validate payroll inputs (new joiners, exits, salary changes, bonuses, deductions) before submission.
- Maintain confidentiality and accuracy of employee payroll data.
- Review payroll reports and salary registers for accuracy prior to approval and release.
- Ensure payslips and tax documents (Form 16, investment declarations) are available to employees on time.
- Conduct payroll and finance orientation for new employees.
- Ensuring full and final settlements are processed on time and share all final documents with exited employee (e.g. IT computation, F&F statement)
- Manage all administrative tasks related to Flexi Benefits Program (FBP) for new and existing employees, including but not limited to:
- Reviewing and overseeing processes for opening the portal for FBP declarations and related updates.
- Managing NPS transactions as the nodal officer, including coordination with employees and the NPS vendor for corporate account opening or shifting for new or existing employees.
- Manage employee communication related to payroll helpdesk, investment-proof collection and review, Form 16 distribution, separation-related updates, and changes to tax laws.
- Oversee the EPFO portal for updating exit dates, approving PF transfer requests, linking UANs, and ensuring compliance.
Compliance & Statutory Requirements
- Work closely with vendor team and monitor adherence to Indian labour laws, income tax regulations, PF, ESI, PT, TDS, gratuity, and other statutory requirements.
- Support quarterly and annual tax filings and reconciliations in coordination with vendor.
- Download and compile all statutory reports from the vendor portal into a shared folder, to be used as input for monthly statutory registers and non-payroll-related return filings.
- Assist in audits related to payroll and employee benefits.
Finance Support (Secondary Responsibility)
- Assist India Finance team with routine accounting tasks, reconciliations, and reporting.
- Review and approve benefit reimbursement claims for India employees, ensuring adherence to internal policies, defined processes, and required documentation standards.
- Serve as the local point of contact for all Concur-related queries and employee support.
- Support expense management processes and integration with systems like Concur.
- Coordinate with vendor and participate in month-end close activities to ensure timely MIS reporting.
Skills & Qualifications
- Bachelor’s degree in Finance, Accounting, or HR; MBA preferred.
- 2–4 years of experience in payroll operations within India.
- Strong understanding of Indian payroll systems, tax regimes (Old/New), and compliance requirements.
- Familiarity with payroll software and outsourced payroll models.
- Excellent communication and stakeholder management skills.
- Ability to handle confidential information with integrity.
- Proficiency in MS Excel and ERP tools; exposure to finance processes is a plus.
Key Attributes
- Detail-oriented and highly organized.
- Problem-solving mindset with ability to manage multiple priorities.
- Collaborative approach to work with HR, Finance, and external vendors.
