The Senior Administration Officer plays a pivotal role in maintaining the smooth operation of the office, overseeing critical financial tasks, including accounts payable, grant payments and payments.
The role assumes responsibility for managing documents and records while acting as the primary liaison for relevant stakeholders.
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Key Outcomes:
- Accounts Payable & Financial Management: Oversee unit accounts payable tasks, assign workflows to admin officers, process invoices in Basware, and prepare payments accurately within timeframes.
- Client Liaison: Act as the primary unit contact, resolving or escalating issues promptly to ensure seamless operational coordination.
- Processing: Review, allocate, and process log sheets and online timesheets for accuracy, facilitating manual payments when necessary to ensure timely entitlements.
- Fleet Administration: Monitor and manage fleets utilisng excel spreadsheet.
- Mailbox & Communications Management: Monitor central mailboxes, distribute communications, and assign administrative tasks to maintain efficient clerical, records, and general office support.
- Stakeholder Engagement: Communicate effectively with a diverse network of stakeholders.
- Process Improvement & Compliance: Apply deep knowledge of work practices and departmental policy guidelines to support operations while proactively identifying process improvement opportunities.
- Work Health & Safety: Contribute to a safe and healthy workplace by proactively identifying and reporting incidents, hazards, and injuries.
About You
- Proven Accounts Payable Experience: Skilled in high volume financial processing, invoice systems (Basware experience highly regarded), and adhering to Government financial instructions/frameworks.
- Strong Administrative & Systems Aptitude: Highly organised with experience managing shared mailboxes, processing payroll/log sheets, and managing fleet related assets.
- Clear Stakeholder Communication: Excellent interpersonal skills with the ability to collaborate smoothly across Government agencies and external stakeholders.
- Continuous Improvement Mindset: Proactive approach to refining administrative processes and adhering to WHS standards.
To Apply
Click apply or contact Bree Jones at bree.jones@randstad.com.au for a confidential discussion.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
The Senior Administration Officer plays a pivotal role in maintaining the smooth operation of the office, overseeing critical financial tasks, including accounts payable, grant payments and payments.
The role assumes responsibility for managing documents and records while acting as the primary liaison for relevant stakeholders.
Key Outcomes:
- Accounts Payable & Financial Management: Oversee unit accounts payable tasks, assign workflows to admin officers, process invoices in Basware, and prepare payments accurately within timeframes.
- Client Liaison: Act as the primary unit contact, resolving or escalating issues promptly to ensure seamless operational coordination.
- Processing: Review, allocate, and process log sheets and online timesheets for accuracy, facilitating manual payments when necessary to ensure timely entitlements.
- Fleet Administration: Monitor and manage fleets utilisng excel spreadsheet.
- Mailbox & Communications Management: Monitor central mailboxes, distribute communications, and assign administrative tasks to maintain efficient clerical, records, and general office support.
- Stakeholder Engagement: Communicate effectively with a diverse network of stakeholders.
- Process Improvement & Compliance: Apply deep knowledge of work practices and departmental policy guidelines to support operations while proactively identifying process improvement opportunities.
- Work Health & Safety: Contribute to a safe and healthy workplace by proactively identifying and reporting incidents, hazards, and injuries.
...
About You
- Proven Accounts Payable Experience: Skilled in high volume financial processing, invoice systems (Basware experience highly regarded), and adhering to Government financial instructions/frameworks.
- Strong Administrative & Systems Aptitude: Highly organised with experience managing shared mailboxes, processing payroll/log sheets, and managing fleet related assets.
- Clear Stakeholder Communication: Excellent interpersonal skills with the ability to collaborate smoothly across Government agencies and external stakeholders.
- Continuous Improvement Mindset: Proactive approach to refining administrative processes and adhering to WHS standards.
To Apply
Click apply or contact Bree Jones at bree.jones@randstad.com.au for a confidential discussion.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
