about the company
Our client is a well-established industrial solution provider specializing in environmental sustainability and advanced material processing for global manufacturing leaders across the region. To support their expanding operational footprint in Malaysia, they are adding a business-aligned Executive Assistant to strengthen cross-functional accountability, streamline site-to-corporate communications, and support executive decision-making.
about the job
In this key operational role, you will act as a strategic right-hand lead to the Managing Director, driving organizational alignment, accountability, and cross-functional execution between corporate management, department heads, and site/factory operations.
- Drive executive execution & alignment: Partner closely with the Managing Director to track strategic business priorities, monitor project progress, and ensure critical action items are executed on time to high standards.
- Facilitate cross-functional liaison: Serve as the primary operational bridge connecting management, corporate functions, and plant/factory site teams to foster seamless collaboration.
- Coordinate governance & meetings: Spearhead calendar management, prepare comprehensive meeting agendas, capture precise minutes, and systematically track post-meeting deliverables.
- Track KPIs & process improvements: Collaborate with department heads to review operational KPIs, assist in updating company SOPs, and support ongoing process improvement initiatives.
- Manage executive communications & logistics: Oversee C-suite correspondence, organize critical documentation with strict confidentiality, and manage complex executive travel and scheduling logistics.
about the requirements
- Bachelor’s Degree in Business Administration, Management, or a related field.
- Minimum 3 to 5 years of solid experience in Executive Support, Business Operations, or Project Coordination (experience within a manufacturing, recycling, or industrial plant environment is an advantage).
- Excellent command of written and spoken English; professional fluency in Mandarin is a strong advantage to facilitate regional stakeholder liaison.
- Exceptional stakeholder management, business acumen, and interpersonal skills to engage effectively across factory and corporate leadership.
- High level of proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, and SharePoint).
- Proactive, highly organized, and structured approach with a strong track record of driving cross-departmental accountability.
