*** CALLING ALL MAILROOM CLERKS IN DOWNTOWN TORONTO ***
We are looking for a proactive, reliable, and detail-oriented Mailroom & Office Services Specialist to manage day-to-day mail operations, shipping logistics, records management, and office services support. As an essential member of our Facilities team, you will ensure seamless distribution of correspondence, enforce strict chain-of-custody protocols for accountable packages, and coordinate with key vendors.
...
If you thrive in a active, hands-on environment and take pride in organizational accuracy and service excellence, we want to hear from you! Please apply online today with a copy of your resume.
Position: Mailroom Clerk
Employment Type: Contract
Contract Length: Month-to-Month
Hours: Monday to Friday, 8:30 am - 4:30 pm (35 hour work week)
Salary: $23/hour + 4% hourly vacation pay
Location: Downtown Toronto (King Street West, steps away from Union Station)
Start Date: Monday, July 27th, 2026
Background Check: Criminal, Credit, and Reference Checks required
Advantages
- Monday to Friday
- Transit accessible location, just steps away from Union Station
- Ongoing contract
- Work with one of Canada's largest financial services and insurance companies
Responsibilities
- Process inbound mail into pre-labeled bins; research and resolve unidentifiable correspondence promptly.
- Collect, sort, and deliver internal mail and packages across corporate departments.
- Collect, prepare, and pre-sort outbound mail for daily postal pickups.
- Process certified mail and oversee courier handoffs, maintaining Proof of Delivery (POD) records.
- Replenish postage meters utilizing "Postage by Phone" protocols and complete monthly postage account reconciliations.
- Sign for, scan, and log inbound accountable packages into the tracking system, ensuring direct delivery to recipients with required POD documentation.
- Process outbound shipments via web shipping portals (e.g., FedEx) and coordinate pickups with couriers and shipping staff.
- Handle incoming and outgoing record storage pickup requests on an as-needed basis.
- Direct document collection and secure shredding bin pick-ups with Iron Mountain.
- Follow strict facility security guidelines while monitoring mailroom inventory and equipment maintenance.
- Serve as primary backup coverage for Reception and Office Services roles as requested.
Qualifications
- 1 to 2 years of experience in a mailroom, shipping/receiving, or corporate office services environment.
- Familiarity with inbound parcel tracking software, postage meters, and web shipping tools (e.g., FedEx, UPS, USPS).
- Ability to lift up to 50 lbs, move mail carts, and stand/walk throughout the day.
- Proven track record of adhering to SLAs, accurate record-keeping, and maintaining chain of custody.
- Strong communication skills with a professional demeanor when providing backfill coverage for Reception.
Summary
If you thrive in a active, hands-on environment and take pride in organizational accuracy and service excellence, we want to hear from you! Please apply online today with a copy of your resume. We thank all interested candidates in advance, but only successful candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
*** CALLING ALL MAILROOM CLERKS IN DOWNTOWN TORONTO ***
We are looking for a proactive, reliable, and detail-oriented Mailroom & Office Services Specialist to manage day-to-day mail operations, shipping logistics, records management, and office services support. As an essential member of our Facilities team, you will ensure seamless distribution of correspondence, enforce strict chain-of-custody protocols for accountable packages, and coordinate with key vendors.
If you thrive in a active, hands-on environment and take pride in organizational accuracy and service excellence, we want to hear from you! Please apply online today with a copy of your resume.
Position: Mailroom Clerk
Employment Type: Contract
Contract Length: Month-to-Month
Hours: Monday to Friday, 8:30 am - 4:30 pm (35 hour work week)
Salary: $23/hour + 4% hourly vacation pay
Location: Downtown Toronto (King Street West, steps away from Union Station)
Start Date: Monday, July 27th, 2026
Background Check: Criminal, Credit, and Reference Checks required
Advantages
- Monday to Friday
- Transit accessible location, just steps away from Union Station
- Ongoing contract
...
- Work with one of Canada's largest financial services and insurance companies
Responsibilities
- Process inbound mail into pre-labeled bins; research and resolve unidentifiable correspondence promptly.
- Collect, sort, and deliver internal mail and packages across corporate departments.
- Collect, prepare, and pre-sort outbound mail for daily postal pickups.
- Process certified mail and oversee courier handoffs, maintaining Proof of Delivery (POD) records.
- Replenish postage meters utilizing "Postage by Phone" protocols and complete monthly postage account reconciliations.
- Sign for, scan, and log inbound accountable packages into the tracking system, ensuring direct delivery to recipients with required POD documentation.
- Process outbound shipments via web shipping portals (e.g., FedEx) and coordinate pickups with couriers and shipping staff.
- Handle incoming and outgoing record storage pickup requests on an as-needed basis.
- Direct document collection and secure shredding bin pick-ups with Iron Mountain.
- Follow strict facility security guidelines while monitoring mailroom inventory and equipment maintenance.
- Serve as primary backup coverage for Reception and Office Services roles as requested.
Qualifications
- 1 to 2 years of experience in a mailroom, shipping/receiving, or corporate office services environment.
- Familiarity with inbound parcel tracking software, postage meters, and web shipping tools (e.g., FedEx, UPS, USPS).
- Ability to lift up to 50 lbs, move mail carts, and stand/walk throughout the day.
- Proven track record of adhering to SLAs, accurate record-keeping, and maintaining chain of custody.
- Strong communication skills with a professional demeanor when providing backfill coverage for Reception.
Summary
If you thrive in a active, hands-on environment and take pride in organizational accuracy and service excellence, we want to hear from you! Please apply online today with a copy of your resume. We thank all interested candidates in advance, but only successful candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
