join the world’s most equitable and specialized talent company Are you our new colleague? We’re looking for an Executive Assistant - Remote NAM (Canada)
how you will contribute
The Executive Assistant provides high-level administrative, analytical, and operational support to executive leaders, including members of executive leadership teams (VP/SVP/EVP). This role serves as a key operational anchor, operating independently with high discretion to handle confidential information, manage complex projects, and optimize executive workflow. In addition to direct administrative execution, this position helps guide, coach, and mentor junior support staff while establishing productive working relationships across all organizational levels.
your typical day includes
... - Proactively managing complex, fluid calendars for multiple executive leaders; strategically scheduling appointments, resolving conflicts, and protecting executive time.
- Planning, booking, and coordinating comprehensive domestic and international travel logistics, creating detailed itineraries.
- Processing, reconciling, and tracking leadership travel and business expenses in strict alignment with corporate documentation and policy requirements.
- Drafting, formatting, and reviewing high-level correspondence, presentations, packets, and reports for executive leadership.
- Exercising sound judgment and strict confidentiality when handling sensitive organizational data and executive communications.
your responsibilities include
- Cross-Functional Liaison: Serving as a primary point of contact for inter-organizational associates regarding projects, operational decisions, or scheduling requirements; coordinating internal and external briefings and technical meetings.
- Brand Communications: Supporting social media presence and internal/external communication initiatives as needed.
- Project Ownership: Taking ownership of assigned cross-functional initiatives, coordinating timelines, and resolving operational roadblocks to keep projects on schedule.
- Reporting & Analytics: Compiling, analyzing, and interpreting operational, financial, and business metrics to identify trends, communicate issues, and support executive decision-making.
- Data Integrity: Maintaining business databases, tracking logs, and spreadsheets (including client/candidate details, reports, and internal notes) to ensure absolute data integrity.
your background
- Education: High School Diploma or GED required; Bachelor’s degree or equivalent advanced administrative experience strongly preferred.
- Work Experience: 2-4+ years of administrative support experience in a fast-paced environment, with demonstrated experience supporting senior executives and multiple stakeholders simultaneously.
- Industry Knowledge: Demonstrated understanding of RPO/MSP staffing industry dynamics, client requirements, and operational workflows is highly advantageous.
key capabilities
- Software Proficiency: Advanced proficiency in Google Suite (Gmail, Docs, Sheets, Slides); familiarity with SharePoint, PeopleSoft, Visio, and custom business databases.
- AI Proficiency: Proficiency with AI tools - experience with Google Gemini AI highly preferred.
- Language Proficiency: Bilingual French Canadian language proficiency (speaking and writing) highly preferred.
- Analytical & Problem-Solving Skills: Strong capacity to interpret complex data, assess operational results, and recommend/implement alternative solutions.
- Project & Time Management: Ability to manage competing priorities with a high degree of urgency, attention to detail, and a continuous improvement mindset.
- Communication: Exceptional verbal and written communication skills with the confidence to interact constructively with staff at all levels, including C-suite executives.
together we grow.
When you join Randstad, you join…
- A specialized team delivering tailored solutions for clients and talent, enabling meaningful impact.
- An equitable, inclusive culture where everyone can contribute and thrive.
- A workplace prioritizing growth and empowering teams to adapt and excel.
- A company dedicated to supporting you to perform at your best.
- A commitment to pay for performance with transparency, fairness, and competitiveness.
our purpose
Our purpose is deeply rooted in the belief that by knowing our clients and talent better than anyone else, we can make connections that change lives and transform businesses. We don’t just place people in jobs; we help create futures full of possibility — for our clients, talent, and communities.
our culture
Our culture is powered by ambition and collaboration, where everyone is driven to push boundaries and achieve success. At Randstad, we don’t settle for “good enough” — we’re committed to walking the extra mile, always striving for perfection while trusting each other to deliver results. You’ll be working in an environment that fosters both individual achievement and team success.
We want our teams and talent to reflect the rich diversity of the societies we serve. We thrive for an environment of belonging, safety and confidence. So everyone can bring their whole selves to work and flourish. Learn more about equity, diversity, inclusion and belonging at randstad here.
leadership expectations
At Randstad, leadership is our shared language. Whether you are leading a team or driving your own career, you contribute to our goal of being the world's most equitable and specialized talent company. We lead across four core pillars:
- we set direction: it is about anticipating and making decisions that will position randstad for long term success.
- we achieve: it is about delivering on our goals and operational excellence.
- we care: it is about the way we collaborate and work together, creating a sustainable and healthy culture.
- lead by example: it is about modelling the behaviors and standards we expect from others, demonstrating courage and accountability in every action.
a place for you to grow
We provide a fast-paced growth environment where your ability to adapt and contribute fuels the success of both your team and clients. We appreciate your talents and support your growth through mentorship, skill-building, and career guidance.
meaningful, competitive, and equitable rewards for your performance.
Our employment conditions reflect this;
- competitive salary
- variable pay for performance
- option to take part in Randstad's success through our employee Share Purchase Plan
- growth and development opportunities in a fast changing global environment
- an environment that promotes work life balance: flexibility with intentionality.
Working at Randstad is unlike working at any organization. Because at Randstad we put people at the heart of everything we do. This goes for our clients, our talent, our employees and society. We combine our passion for people with the power of today’s technologies. This helps us support people and organizations in realizing their true potential. Learn more about our mission, history and values on our website: www.randstad.com
