Key Responsibilities:
- Invoice Processing:
- Receive, review, and verify invoices and check requests.
- Sort, code, and match invoices.
- Set invoices up for payment.
- Enter and upload invoices into the system.
- 3-Way Match Process:
- Perform 3-way match process to ensure accuracy and validity of invoices by matching the purchase order, receiving report, and vendor invoice.
- Investigate and resolve discrepancies identified during the 3-way match process.
- Ensure proper documentation and approval for any discrepancies
- Payment Processing:
- Prepare and process electronic transfers and payments.
- Prepare and perform check runs.
- Post transactions to journals, ledgers, and other records.
- Reconcile accounts payable transactions.
- Vendor Management:
- Monitor accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues.
- Maintain vendor files.
- Correspond with vendors and respond to inquiries.
- Reporting and Compliance:
- Produce monthly reports including Balance Sheet, Income Statement, and other reports based on management needs
- Assist with month-end close including accruals, depreciation, amortization, payroll entries, variance analysis, and reconciliations of significant balance sheet accounts.
- Provide supporting documentation for audits.
- Assist with special projects as needed
- Maintain proper document support for work performed
- Continuous Improvement:
- Identify and implement process improvements.
- Assist in streamlining and improving the accounts payable process.
Qualifications:
- Experience with AP processing and outsourced accounting required
- Experience with the following applications preferred: BILL, Tipalti, Ramp, QuickBooks Online, NetSuite, Microsoft Dynamics, Sage Intacct, Divvy, Expensify, and payroll platforms such as ADP, Paychex, or Gusto
- Bachelors or Masters degree in accounting
- Excellent communication and organizational skills
- Strong ability to multi-task
- Adaptable to client complexities - people, processes, and systems
- Ability to provide clarity and next steps when faced with challenge
- Strong interpersonal and relationship building skills
- Strong Microsoft Office including advanced Excel skills
