Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.
We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.
At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.
We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.
Specialist, EA - Office of MD
about Randstad
Randstad is the world’s largest talent company and a partner of choice to clients. We are committed to providing equitable opportunities to people from all backgrounds and help them remain relevant in the rapidly changing world of work. We have a deep understanding of the labor market and help our clients to create the high-quality, diverse, and agile workforces they need to succeed. Our 46,000 employees around the world make a positive impact on society by helping people to realize their true potential throughout their working life.
about Randstad Global Capability Center:
Randstad Global Capability Center, located in Hyderabad, India, is responsible for strategic delivery for Randstad markets and businesses globally. Through our centers of excellence of talent services, human resources, financial knowledge services, IT, and marketing, the Global Capability Center is a high growth and acceleration enabler as we become the world's most equitable and specialized talent company.
Job Description
Role Summary:
This Business oriented Executive Assistant (BEA) role is for the office of Randstadd GCC MD to provide comprehensive administrative support, basic analytics and ensure smooth operation of the office. The role would be responsible for managing executive schedules, coordinating meetings and events, handling travel arrangements, facilitating internal and external communications as well as drive small executive initiatives. The role requires discretion, professionalism and the ability to manage multiple priorities effectively.
Key Responsibilities:
1. Administrative Support:
Manage complex calendars and schedules, including coordinating travel, meetings & appointments.
Supports leaders’ mailbox. Act as a gatekeeper in assessing and prioritizing requests.
Coordinate meetings by preparing agendas, taking minutes and ensuring the necessary materials are available.
Handle sensitive information and confidential communications with discretion.
2. Travel & Event Coordination:
Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance.
Coordinate logistics for events such as conferences, seminars, and internal meetings.
Organize stakeholder visits and manage related logistics like invitation letters and pick-ups.
3. Expense Management:
Submit and track executive expense reports, including reconciliation of statements (e.g., corp cards).
Assist with benefit reimbursements and procurement support.
Oversee invoice approvals within agreed thresholds.
5. Presentation & Documentation:
Prepare presentations, emails, contracts and other documents for executive review.
Maintain and organize all relevant project documents in digital repositories (e.g. Google Drive).
Prepares and organizes data to support reporting and decision-making, ensuring accuracy and actionable insights.
Manage projects, deadlines and related tasks. Adaptable to changing requirements and requests.
6. Communication & Liaison:
Handle incoming and outgoing correspondence, including emails, letters & calls with sensitivity.
Act as the point of contact between executives and internal/external stakeholders.
Supporting with HR related topics such as people review, development plans and practicalities.
Help with spreadsheets and presentations as per business requirements.
Ensure effective communication and coordination within the GCC Management team office and other executive offices.
7. Event & Space Management:
End-to-end planning and support with internal/external meetings or events.
Perform general office administration tasks.
Create agendas, take notes, track actions, and ensure follow-ups for department meetings.
Collaborate with facilities and management teams on operations-related matters.
Qualifications:
Education: Bachelor’s degree required, Master’s degree is preferred.
Experience: 5+ years of proven experience as an Executive Assistant or in a similar role.
Skills:
Proficiency in spreadsheets, presentations and basic data analysis.
Strong organizational and time-management abilities.
Excellent written and verbal communication skills.
Strong attention to detail and ability to handle confidential information.
Attributes:
Discretion, confidentiality, and professional demeanor.
Ability to work independently or as part of a team.
Proactive, solution-oriented, with strong problem-solving skills.
International experience preferred.
What We Offer:
A dynamic and diverse work environment with opportunities for growth.
Competitive compensation and benefits. Collaboration with global teams and exposure to senior leadership.
Is this the job for you? We would love to hear from you! Please apply directly to the role and we will get in touch with you.
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